Connect Caribé is a pioneering maritime ferry service dedicated to enhancing connectivity and fostering economic growth across the Caribbean region, providing seamless travel and trade solutions for both passengers and cargo.

 

JOB DESCRIPTION

 

Position Summary

The executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.

 

Essential Duties and Responsibilities

• Manage scheduling for company executive(s)

• Keep the leadership advised of time-sensitive and priority issues, ensuring appropriate follow-up

• Draft, review and send communications on behalf of company executive(s)

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

• Answer and respond to phone calls, communicate messages and information to the executive

• Prioritize emails and respond when necessary

• Coordinate travel arrangements

• Maintain various records and documents for company executive(s)

• Maintain confidential and sensitive information

• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries

• Engage in key executive administrative functions within the organisation

• Perform other job-related duties as needed

 

Required Qualifications and Skills

• Excellent written and verbal communication skills

• Time-management skills

• Ability to pay attention to detail

• Organization skills

• Exceptional writing, editing, and proofreading skills

• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

• Interpersonal skills

 

Education and Experience Requirements

• Associates or Bachelor’s degree preferred Business Administration or related field

• Administrative Certificate 

• 2-5 years’ prior experience in supporting a senior executive or team